Why is there a setup fee? Other tools don't charge for that.

Because other tools hand you a login and leave you to figure it out. Loopilot's setup includes mapping your workflow, configuring the AI agent, building the knowledge base, tuning the pipeline, training your team and support through the first few days. You're not buying software. You're buying a deployed operation.

Will the agent sound like my brand, or come off as robotic?

Each agent is configured with a name, tone of voice, personality and flow that match your business. A clinic's receptionist doesn't sound like a real estate consultant. It's not a template, it's built for your case.

What if I get more messages than my allowance covers?

One-off spikes are handled with an extra block (starting at $30 per 1,000 conversations). If it becomes the norm, we'll talk about upgrading your plan. You'll never be surprised by charges you didn't agree to.

Does it work with regular WhatsApp, or do I need the official API?

It works with regular WhatsApp Business. The official API (Meta Cloud API) is an option when it makes sense, available on the Scale plan or as an add-on, with cost passed through.

My industry isn't in the examples. Does it still work?

The industries listed are the ones we serve. The real criterion isn't your industry, it's the pattern: you get messages on WhatsApp, you have a clear sales or support flow, and that channel matters to your business. If that describes you, it works. Ask us about it in the 30-minute call.

Can I integrate it with my ERP, external calendar or my own system?

Yes, on the Scale plan or as a setup add-on. Integrations with Google Calendar, Reservi, Doctoralia, your own ERP or a legacy system all run as a project, with defined scope and timeline.

You just show up to close.

WhatsApp inbox + CRM + AI in one place. Customized by our team and ready to run your operation.

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Inbox

Camila R.

Loopilot · rescheduling

22:54

hi, I want to reschedule my Wednesday appointment

Sure thing, Camila! I found your 3pm appointment with Dr. Paula. What day would you like instead?

could it be Friday morning?

Friday 9:30am is open with Dr. Paula. Should I confirm it for you?

reschedule pending confirmation

Loopilot AI awaiting confirmation…

Reschedule

Camila R.

FRI 09:30 · Dr. Paula

StagePending

rescheduleautofriday

Industries we serve

Health, clinics and aestheticsCredit and loan brokersConsulting and advisoryFood and retailReal estate

The Problem

You don't have a customer service problem. You have a process problem

Anyone who lives on WhatsApp knows it: leads arrive at any hour, messages get lost among the rest, follow-up lives in the rep's head, and nobody can say for sure where each opportunity stands. It's not a lack of effort. It's a lack of system

A lead that shows up after hours walks away.

Your team goes home at 6pm. WhatsApp never sleeps. Every unanswered message at night or on weekends is a customer who picked a competitor while you were offline.

Without organization, nobody knows where each lead stands.

Conversations drift. Who already got a reply? Who needs a follow-up? Who's close to closing? A spreadsheet won't fix it. A separate CRM won't either (mostly because nobody updates it anyway).

A traditional chatbot annoys customers.

"Press 1 for support, 2 for hours, 9 to talk to a human." Nobody can stand it anymore. The customer gives up before reaching your team, and tells everyone your service is bad.

Opportunity doesn't vanish all at once
It fades into forgetfulness, one unanswered message at a time

The Solution

An entire sales operation, delivered ready to run

Loopilot combines what usually lives in three separate tools: your WhatsApp inbox, a CRM with pipeline and calendar, and an AI agent that actually chats. All set up by our team, for your operation. You don't get a login and a tutorial. You get a customized operation, deployed and ready to use

Unified inbox

Every WhatsApp conversation in a single panel. Multiple reps, multiple numbers, zero lost messages.

AI agent configured for you

Replies, qualifies and leads the conversation with your business's personality, tone and flow. It's not generic. It's trained for your operation.

A CRM whose pipeline moves itself

Every conversation automatically becomes an opportunity in the pipeline. Tags, notes and stage changes happen without anyone updating anything by hand.

Handoff without repetition

When it's time for a human, the conversation goes to your team with history, context and the AI's notes. The customer never repeats a word of what they already said.

Talk to a Specialist

How it works

From "hey, how's it going?" to the closed sale

It follows the customer's entire journey, takes notes, updates the CRM and tells you exactly when it's time to take over the conversation

10:47 PM

Customer sends a message

They see your Instagram ad, tap WhatsApp, send "hi, can I still book for Saturday?". You're having dinner. Nobody on your team is online.

10:47 PM

Loopilot recognizes the customer

The AI matches the number against the CRM history. New lead? Existing customer? Open opportunity? In one second it knows who they are and what they need.

10:48 PM

The AI has the conversation

It asks what's needed, shows available times, books appointments, and logs the opportunity in the pipeline. In your business's tone, without ever feeling like a bot.

Next morning

Your team starts ready to go

You open the dashboard and see new opportunities tagged, with estimated value and an AI note. Close the hot ones. The ones needing follow-up are already in the right queue.

What's inside

Everything you need to sell more on WhatsApp

No more WhatsApp on one screen, CRM on another, and a calendar on a third. Now you can have it all in one place

Customers never repeat themselves

Cross-conversation memory. The AI pulls the full history every time. Say it once, and it's recorded forever.

Every conversation builds its own record

The AI takes notes on what matters during the chat, data, intent, next steps, and updates the CRM in real time.

A pipeline that moves on its own

The AI creates opportunities, applies tags, and moves stages when criteria are met. You see the real pipeline, not a mirror of what someone remembered to update.

Multiple agents for different roles

One for reception. One for qualifying new leads. One for post-sale. Each with its own rules for when to step in and what to do.

Team and numbers, one operation

Branches, units and separate lines centralized into a single inbox, with unlimited human support on every plan. Your team can grow without changing the price; we never charge per user.

A knowledge base the AI actually uses

FAQ, catalog, pricing, exchange policy. You upload what your company knows; the AI answers accurately, in your brand's tone.

Booking straight through WhatsApp

The customer picks a time and books it themselves. It shows up on your dashboard, no separate tool, no manual confirmation.

Built-in outbound campaigns

Send to cold or warm lists. Whoever replies drops straight into the AI's flow, without losing the thread of the conversation.

Automations that keep the CRM tidy

The pipeline cleans itself: opportunities stalled for X days change stage, cold leads get archived. You set the rule once.

The difference

This isn't just another chatbot

Traditional chatbot

Loopilot

"Press 1 for support"

Customers talk the way they always have

Robotic, canned responses

Your brand's tone, vocabulary and rhythm

No access to CRM or calendar

Reads history, books appointments and logs opportunities

Gets stuck on anything off-script

Handles the unexpected and hands off to a human when needed

You integrate with 4 different tools

Comes integrated, set up by our team

Cheap subscription, hidden costs later

Clear allowance, predictable pricing

Who it's for

If your business lives on WhatsApp, Loopilot is for you

The industry doesn't matter. What matters is the pattern: lots of incoming messages, a small team, and WhatsApp as the main sales or support channel

Gets more messages than it can handle

Businesses where WhatsApp is the main front door. Small team, high volume. The AI takes everything repetitive off their plate and frees up humans for what actually moves the needle.

Loses leads to delay or forgetfulness

Operations where follow-up lives in someone's head. The AI keeps the conversation's rhythm, logs every opportunity, and nothing falls through the cracks, no matter who's on shift.

Wants to scale without doubling the team

Businesses ready to grow that don't want (or need) to hire three more reps. The AI absorbs the new volume. The current team grows in capacity, not headcount.

Investment